Hostel Management System in PHP

• Admin login for this final year project
• Admin dashboard with students, managers, rooms, bookings, complaints, and payment statistics
• Recent bookings overview
• Recent complaints overview
• Recent payment activity
• Admin profile management
• Admin password change
• Manager CRUD management
• Assign manager to hostel
• Activate/deactivate manager accounts
• Student list and profile management
• Edit student profile details
• Deactivate student accounts
• Hostel CRUD management
• Manage hostel address, facilities, rules, floors, and room count
• Room category CRUD management
• Room CRUD management
• Bed CRUD management
• Booking request review
• Approve, reject, or cancel booking requests
• Room and bed allocation management
• AJAX available-bed loading during allocation
• Change room/bed allocation
• Vacate allocated room
• Fee structure configuration
• Payment record management
• Update payment status
• Complaint management
• Assign complaints to managers
• Update complaint status and resolution
• Notice CRUD management
• Target notices to all, students, or managers
• Mess settings management
• Weekly mess menu management
• Visitor log viewing
• Leave request approval/rejection
• Reports for bookings, availability, payments, complaints, and users
• Print-friendly reports

• Student registration and login
• Student dashboard with room status, dues, and quick actions
• View hostel details, facilities, and rules
• Browse available rooms
• Search and filter rooms
• View room detail before booking
• Submit room booking request
• Cancel pending booking request
• View current room and bed allocation
• View fee structure
• View outstanding dues
• View payment history
• Submit complaints
• Track complaint status
• Apply for leave
• Cancel pending leave request
• View mess timings and charges
• View weekly mess menu
• Read hostel notices
• View notice details
• View hostel rules and guidelines
• Profile view and update
• Change password
• Manager login for this final year project
• Manager dashboard with operations overview and pending tasks
• View assigned hostel details
• View and edit student records
• View rooms and update room status
• Filter rooms by status
• Review booking requests
• Update booking requests through modal workflow
• Allocate rooms and beds to students
• AJAX bed selection for available beds
• Visitor CRUD management
• Visitor checkout management
• Visitor history viewing
• Assigned complaint management
• Update complaint status
• Maintenance request tracking
• Update maintenance status
• Mark daily student attendance
• Approve or reject student leave requests
• Mark mess attendance for breakfast, lunch, and dinner
• Add payment entries
• Update payment status
• View admin notices
• Publish student-facing notices
• Operational reports with search and print support
• Manager password change

• Public landing page included in this final year project
• Admin, Manager, and Student role-based portals
• Student self-registration
• Secure login and logout
• Inactive manager/student login restriction
• Password hashing using password_hash() and password_verify()
• PHP session-based authentication
• Role guards using requireRole()
• PDO prepared statements
• Flash success/error/warning messages
• Responsive sidebar navigation
• Global search in admin and manager headers
• Table search and filters
• Status badges
• Modal-based edit and review workflows
• Delete confirmation modals
• Empty states
• Form loading indicators
• Print-friendly reports
• AJAX endpoint for available beds
• One-click install.php database installer
• Seed data with 7–8 records per module
• Dedicated UI themes for Admin, Manager, and Student portals
• Suitable for final year project demo, viva, source code review, and report preparation

• Copy the final year project folder into:

  C:\xampp\htdocs\Hostel Management System\

• Start Apache and MySQL.

• Edit database configuration if needed:

  config/database.php

• Set:

  define('DB_HOST', 'localhost');
  define('DB_NAME', 'hostel_management');
  define('DB_USER', 'root');
  define('DB_PASS', '');
  define('BASE_URL', '/Hostel Management System');

• Open installer:

  http://localhost/Hostel%20Management%20System/install.php

• Click Install Database.
• Delete install.php after successful setup.

• Open application:

  http://localhost/Hostel%20Management%20System/

Admin

• Username: admin
• Password: admin123

Sample Manager

• Username: manager1
• Password: admin123

Sample Student

• Username: student1
• Password: admin123