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Project Report
Tailor Shop Management System Final Year Project Report
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Abstract
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Table of Content
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01
Introduction
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02
Problem Statement
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03
Existing System
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04
Proposed System
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05
Objectives
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06
System Architecture
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07
Major Functional Modules
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08
Hardware Requirements
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09
Software Requirements
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10
Future Enhancement
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11
Conclusion
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12
References
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Abstract
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Table of Content
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01
Chapter 1 — Introduction
- 1.1 Background of the Project
- 1.2 Problem Statement
- 1.3 Objectives of the System
- 1.4 Scope of the Project
- 1.5 Existing System Overview
- 1.6 Proposed System Overview
- 1.7 Technologies Used
- 1.8 Overview
- 1.9 Limitations
- 1.10 Advantages
- 1.11 Disadvantages
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02
Chapter 2 — Literature Review / System Study
- 2.1 Introduction
- 2.2 Review of Similar Systems
- 2.3 Comparative Analysis
- 2.4 Software Development Models
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03
Chapter 3 — System Analysis
- 3.1 Introduction
- 3.2 Functional Requirements
- 3.3 Non-Functional Requirements
- 3.4 User Requirements
- 3.5 Feasibility Study
- 3.5.1 Technical Feasibility
- 3.5.2 Economic Feasibility
- 3.5.3 Operational Feasibility
- 3.6 System Architecture
- 3.7 Data Flow Diagram (Level 0)
- 3.8 Data Flow Diagram (Level 1)
- 3.9 Data Flow Diagram (Level 2)
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04
Chapter 4 — System Design
- 4.1 Introduction
- 4.2 Use Case Diagram
- 4.3 Class Diagram
- 4.4 Sequence Diagram
- 4.5 Activity Diagram
- 4.6 ER Diagram
- 4.7 Database Schema
- 4.8 Table Structures
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05
Chapter 5 — System Implementation
- 5.1 Introduction
- 5.2 Development Environment
- 5.3 Tools and Technologies Used
- 5.4 Hardware Requirements
- 5.5 Software Requirements
- 5.6 Module-wise Implementation
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06
Chapter 6 — Testing
- 6.1 Introduction
- 6.2 Testing Strategy
- 6.3 Unit Testing
- 6.4 Integration Testing
- 6.5 System Testing
- 6.6 Test Cases
- 6.7 Bug Reports
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07
Chapter 7 — Results and Discussion
- All screenshots
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08
Chapter 8 — Conclusion and Future Enhancements
- 8.1 Conclusion
- 8.2 Future Enhancements
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09
Chapter 9 — References
Project's Overview
Tailor Shop Management System is a complete Core PHP and MySQL web application designed for managing tailoring business operations. The system provides a full Admin Panel and Customer Panel where tailoring orders, customer measurements, fabric brands, fabric stock, stitching services, payments, delivery, invoices, trials, and business reports can be managed in one place. It is suitable for college students as a final year project, major project, or minor project, and also works as a practical solution for small tailoring businesses.
Customers can register, log in, save body measurements, browse brands and fabrics, place tailoring orders, track stitching progress, view payment details, and print invoices. Admins can manage customers, brands, fabrics, garment categories, tailoring services, measurement fields, customer measurements, orders, trials, payments, delivery, reports, shop settings, and invoices.
This project is suitable for B.Tech, M.Tech, BCA, MCA, BE, ME, BSc, and MSc students who need a practical Tailor Shop Management System final year project with source code and project report based on Core PHP, MySQL, Bootstrap, session authentication, order workflow, measurement management, payment tracking, and admin/customer panel functionality.
Login Credentials
Admin Panel
| Field | Value |
|---|---|
| URL | /admin/login.php |
| Username | admin |
[email protected] |
|
| Password | admin123 |
Customer Quick Test Account
| Field | Value |
|---|---|
| URL | /user/login.php |
[email protected] |
|
| Mobile | 9999999999 |
| Password | demo123 |
- Secure admin login in this final year project
- Admin dashboard
- View total customers
- View total orders
- View total brands
- View total services
- View payment received
- View pending payments
- View pending orders
- View orders under stitching
- View delivered orders count
- View latest 10 recent orders
- Quick links to create order, customers, fabrics, payments, delivery, and reports
- Customer management
- List all customers
- Search customer by name
- Search customer by mobile
- Search customer by email
- Customer pagination
- View customer profile
- View customer measurements
- View customer order history
- Edit customer name
- Edit customer mobile
- Edit customer email
- Edit customer address
- Activate customer account
- Deactivate customer account
- Delete customer with confirmation
- Block customer deletion if orders exist
- Brand management
- List fabric brands
- Search brand by name
- Add brand
- Add brand name
- Add brand description
- Upload brand logo/image
- Edit brand details
- Replace brand image
- Delete brand and associated fabric images
- Activate/deactivate brand
- Fabric management
- List fabrics brand-wise
- Filter fabrics by brand
- View fabric type, colour, price, and stock
- Add fabric
- Select fabric brand
- Add fabric name
- Add fabric type
- Add fabric colour
- Add price per metre
- Add quantity
- Upload fabric image
- Edit fabric details
- Update fabric stock quantity
- Delete fabric
- Block fabric deletion if linked to orders
- Activate/deactivate fabric
- Tailoring category management
- Add garment category
- Edit category
- Delete category
- Block category deletion if linked to orders
- Activate/deactivate category
- Tailoring service management
- Add service
- Select category
- Add service name
- Add stitching charge
- Add service description
- Add estimated completion days
- Edit service details
- Update stitching charge
- Delete service
- Block service deletion if linked to orders
- Activate/deactivate service
- Measurement field management
- Add measurement field
- Assign measurement fields to garment categories
- Edit measurement field name
- Bulk assign fields to categories
- Delete measurement field
- Customer measurement management
- Select customer
- View measurements by garment category
- Add customer measurement
- Select customer and category
- Load measurement fields through AJAX
- Edit measurement values
- View full measurement details
- View linked orders
- Order management
- List all orders
- Filter orders by status
- View payment badges
- Create walk-in order
- Select customer
- Select garment category
- Select stitching service
- Select fabric
- Add measurements
- Add order dates
- Auto-calculate order amounts
- View full order details
- View status history
- View trial information
- View payment summary
- Edit order before delivery or cancellation
- Change order status through 11 stages
- Add status remarks
- Log status history
- Schedule trial date
- Mark trial as completed
- Record alterations
- Move order to ready for delivery
- Generate printable invoice
- Payment management
- View total, paid, and pending amount for orders
- Record payment
- Add payment amount
- Select payment method: Cash, UPI, Card, Bank Transfer
- Add payment date
- Add payment remarks
- View full payment transaction history
- Auto-calculate payment status
- Delivery management
- View ready-for-delivery orders
- Enter delivery date
- Verify pending payment
- Mark order as delivered
- Add delivery remarks
- Deduct fabric stock after delivery
- Reports management
- Date-range order summary
- Payment received report
- Pending payment report
- Category-wise order and revenue report
- Customer-wise order report
- Brand-wise fabric stock report
- Orders list report
- Shop settings
- Update shop name
- Update shop address
- Update contact number
- Update shop email
- Upload shop logo for invoices
- Change admin password
The admin panel includes dashboard, customers, brands, fabrics, tailoring categories, services, measurement fields, customer measurements, orders, payments, delivery, reports, shop settings, and password management modules.
- Customer registration in this final year project
- Customer login with email or mobile number
- Customer logout
- Change customer password
- Customer dashboard
- View total orders
- View active orders
- View completed orders
- View delivered orders
- View pending payment alert
- View latest active order widget
- Quick links to place order, measurements, fabrics, services, and profile
- View recent orders with status and tracking links
- Profile management
- View name
- View mobile number
- View email
- View address
- View member since date
- Update personal details
- Unique email validation
- Unique mobile validation
- Browse brands
- View active brands
- View brand image
- View brand description
- View fabrics under each brand
- Browse fabrics
- Filter fabrics by brand
- View fabric name
- View fabric brand
- View fabric type
- View fabric colour
- View price per metre
- View stock availability
- View fabric image
- Browse tailoring categories
- View garment categories
- View category details
- View service list with charges
- View estimated completion days
- Place order from category
- Measurement management
- View saved measurements by category
- Preview measurement values
- Add measurement
- Select garment category
- Load measurement fields through AJAX
- Save measurement values
- Edit existing measurements
- Maintain separate measurements for each garment category
- Place tailoring order
- Select category
- Select service
- Select optional fabric
- Add fabric quantity
- Use saved measurements
- Add new measurements
- Add stitching instructions
- View order summary
- My orders list
- View order status
- View payment badge
- View delivery date
- View full order details
- View measurements used in order
- View trial information
- View status history
- View payment summary
- Track order progress visually
- View delivered and cancelled order history
- View payment details
- View total amount
- View advance paid
- View pending balance
- View payment status
- View transaction history
- View invoice
- Print invoice from browser
- View shop details on invoice
- View customer information on invoice
- View fabric and stitching charges
The customer portal includes registration, login, dashboard, profile, brands, fabrics, categories, measurements, orders, payments, and invoice modules.
- Complete Core PHP and MySQL project in this final year project
- No third-party APIs required
- No OpenAI API required
- No payment gateway required
- Standard PHP/MySQL web server setup
- Admin console with dark sidebar
- Customer portal with green and gold theme
- Bootstrap 5.3 UI
- Bootstrap Icons
- Plus Jakarta Sans font
- Playfair Display font
- PHP sessions authentication
- bcrypt password hashing
- File uploads for brand images
- File uploads for fabric images
- File uploads for shop logo
- AJAX JSON endpoints
- Category-wise measurement fields
- Fabric stock management
- Printable invoices
- Shop branding on invoice
- Separate admin and customer sessions
- Customer-specific order access
- Upload folder security using
.htaccess - One-click installer
- Manual database setup option
- Sample seed data
- Reports for orders, payments, customers, categories, and fabric stock
The technology stack includes Core PHP, MySQL/MariaDB, HTML5, CSS3, JavaScript, Bootstrap, Bootstrap Icons, Apache/Nginx, PHP Sessions, bcrypt, file uploads, and AJAX endpoints.
Technology Used
| Layer | Technology |
|---|---|
| Backend | Core PHP 7.4+ |
| Database | MySQL 5.7+ / MariaDB |
| Frontend | HTML5, CSS3, JavaScript |
| CSS Framework | Bootstrap 5.3 |
| Icons | Bootstrap Icons 1.11 |
| Fonts | Plus Jakarta Sans, Playfair Display |
| Server | Apache / Nginx, XAMPP / WAMP / LAMP |
| Authentication | PHP Sessions, bcrypt password hashing |
| File Upload | PHP move_uploaded_file |
| AJAX | Vanilla JavaScript + JSON API endpoints |
| Database Extension | mysqli |
| Recommended Image Extension | gd or compatible |
Method 1: One-Click Install
Step 1: Copy project to XAMPP
C:\xampp\htdocs\Tailor Management System\
Step 2: Start Apache and MySQL
Start both services from XAMPP Control Panel.
Step 3: Open installer
http://localhost/Tailor%20Management%20System/install.php
Step 4: Fill installer form
| Field | Value |
|---|---|
| MySQL Host | localhost |
| MySQL User | root |
| MySQL Password | Leave empty for default XAMPP |
| Database Name | tailor_management |
| Admin Username | admin |
| Admin Password | admin123 |
Step 5: Click Install System
The installer will:
- Create database
- Import
schema.sql - Import
seed.sql - Create admin account
- Write
config/database.php
Step 6: Delete installer
Delete install.php after successful installation for security.
Step 7: Open application
| Page | URL |
|---|---|
| Landing Page | http://localhost/Tailor%20Management%20System/ |
| Admin Login | http://localhost/Tailor%20Management%20System/admin/login.php |
| Customer Login | http://localhost/Tailor%20Management%20System/user/login.php |
The README recommends one-click installation through install.php for XAMPP/WAMP/LAMP setup.
Manual Installation
Step 1: Create database
Create database in phpMyAdmin:
CREATE DATABASE tailor_management;
Step 2: Import SQL files
SOURCE database/schema.sql;
SOURCE database/seed.sql;
Step 3: Configure database
Edit config/database.php:
define('DB_HOST', 'localhost');
define('DB_USER', 'root');
define('DB_PASS', '');
define('DB_NAME', 'tailor_management');
Step 4: Configure base URL
Edit config/config.php:
define('BASE_URL', 'http://localhost/Tailor%20Management%20System/');
Step 5: Check upload folder
Ensure this folder exists and is writable:
assets/uploads/
Manual installation instructions include database creation, SQL import, database config, base URL setup, and upload folder permissions.
README Included
Setup Support Available
Admin Panel
| Field | Value |
|---|---|
| URL | /admin/login.php |
| Username | admin |
[email protected] |
|
| Password | admin123 |
Customer Quick Test Account
| Field | Value |
|---|---|
| URL | /user/login.php |
[email protected] |
|
| Mobile | 9999999999 |
| Password | demo123 |